Skip to content

Using Brex

Home / Guides & Runbooks / Using Brex

Brex is where company money moves: corporate cards, expenses, reimbursements, and our business bank account. This page is the orientation — the details live in the Brex dashboard itself.

Internal payments only

Brex is for MachenIt's own money: company card spend, employee reimbursements, and transfers into and out of our own accounts. It is not a customer-facing payment tool, and account details don't leave the company without Finance signing off.

Getting Started

  1. Get invited. Finance sends the invite to your @anvil.co address. POC is listed in Accounts & Access.
  2. Sign in at dashboard.brex.com with Google, and turn on 2FA.
  3. Install the mobile app. Receipt capture at the table beats reconstructing it later.
  4. Link your bank account under Settings → Bank accounts — instant sign-in via Plaid, or manual entry with micro-deposits that take a day or two to confirm. Reimbursements can't pay out until this exists, so do it early. Personal account in your own name only.

Your virtual card works immediately under Cards; request a physical one there. Your monthly spend limit is under Limits — increases come from Finance.

Spending and Getting Paid Back

On the card: attach a receipt and a one-line business purpose to every transaction. Add attendees for meals. Brex nags you by email and push until both are there.

Out of pocket: submit a reimbursement under Expenses → Reimbursements, with an itemized receipt, the amount as charged, and a memo saying what and why. Finance approves; Brex sends an ACH to your linked account within a few business days.

Submit in the month you spent — late requests land in a closed accounting period.

Expense policy not yet formalized

Nothing is configured in Brex to enforce thresholds yet, so use judgment: receipt and memo on everything, and ask Finance before anything unusual or large. The policy will live in Company → Policies → Expenses & Spend once adopted.

Sending Money to the Company

For paying back a personal charge, returning an advance, or telling a customer where to send funds. Our account is held at Column N.A., Brex's partner bank. Recipient name must be MachenIt, Inc.

Field Value
ABA / routing number 121145349
Account number 455642687990278
Account type Business Checking
Beneficiary MachenIt, Inc. — 12 Oliver Rd Apt 2, Watertown, MA 02472
Bank Column NA - Brex — 1 Letterman Drive Building A, Suite A4-700, San Francisco, CA 94129

All three blocks required.

Field Value
Beneficiary bank SWIFT/BIC CLNOUS66BRX
Beneficiary bank Column NA - Brex — 1 Letterman Drive Building A, Suite A4-700, San Francisco, CA 94129
Intermediary SWIFT/BIC CHASUS33XXX
Intermediary bank JPMorgan Chase Bank N.A. — 383 Madison Avenue, New York, NY 10179
Beneficiary MachenIt, Inc. — 12 Oliver Rd Apt 2, Watertown, MA 02472
Beneficiary account number 455642687990278

Payments out are initiated by Finance only — send them the payee details and the reason.

Help

Access, limits, approvals, or a payment that needs sending: Finance in Slack. Stuck payout, declining card, or a charge you don't recognize: Brex support chat in the dashboard. Card lost or stolen: freeze it yourself under Cards, then tell Finance.